Arkansas Fair
Managers Association

The Arkansas Fair Managers Association held their last meeting in Hot Springs at the
Arlington Hotel finalizing plans for the 2019 AFMA Convention.  Convention dates are
January 10-12, 2019.
I want to express my sincere “thanks” to the AFMA Board and all the Arkansas fairs for
your support this year.  The year has flown by, 2018 fairs are in the past.  I look forward
to seeing each of you at our 2019 AFMA Convention.  I hope you come and support the
activities we have planned especially for “YOU”.

See you in Hot Springs!!

Rob Smith
2018 AFMA President




Early Bird Reception

Our Early Bird Reception will kick off the 2019 AFMA Convention.  Registered delegates will be
provided with a BBQ meal with all the fixins’ on Thursday, January 10, 2019 at 6:00 p.m.
The reception will take place in the Conference Room on the second floor of the Arlington Hotel.

If your fair has delegates attending, we are asking the fairs to assist with hand held desserts;
cookies, cup cakes etc.  That seems to make it easier getting through the food line.

Our theme being Roaring Twenties, we hope you come dressed to participate in the parade of
costumes of that era.  We will have a dance contest consisting of Charleston, Jitterbug and any
thing else you can think of.  It ought to be quite entertaining.  If you have never participated in
the Cowboy Capers, this is the year.  Prizes will be given in all events.  Don’t be left out.  Come
early and join the fun.  See you in January!!

Early Bird Reception Committee
James Johnson, Debbie Wells, Kevin Hicks, Jennifer Barrett



Convention Registration

Your convention registration form is enclosed in the newsletter.  I would advise each county to fill
out the registration form with the correct address for each delegate.  If you only fill out a name
with no address, that person will not be receiving the newsletters.

Registration will be $25 per delegate.  Late registration fee will be $35 per delegate after
December 20, 2018.  Due to the increase in prices over the years, banquet tickets will be $40
per person. Banquet tickets do not have to be purchased at time of registration but must be
purchased by noon on Friday of the convention.  The meal will be Buffet, “Southern Style
Cooking”.  
The banquet entertainment will be a Johnny Rivers Tribute by JR Rogers.  The annual awards
will also be given out during the banquet.  It should be an exciting night, hope you will join us.

The AFMA Board has worked hard to provide you with an educationally-oriented program.
They are each to be commended for the work they have done throughout the year.

                                
Convention Seminars

We have changed the times of our seminars for the 2019 AFMA Convention.  Seminars are as
follows:

Thursday, January 10, 2019
2:00 p.m.
    *
IMPORTANT NOTICE OF “CHANGE” IN 2019*
Arkansas Livestock & Poultry Commission
Agriculture Marketing: organization changes and electronic audit forms effective in 2019

Friday, January 11, 2019
10:45 a.m. to 11:45 a.m.
**Setting Up Successful Cooking Competitions at your Event
**Livestock at the Arkansas State Fair
**Creative Arts Round Table discussion
**Crisis Communications
**Fairground Safety From a Carnival’s Perspective
**Alternative Events at your Fair
**It’s All About the kids; Setting Up a Local Scholarship
**Building Community Through Your Fair


Saturday, January 12, 2019
9:45 a.m. to 11:00 a.m.
**Small fair Round Table, Rules to Showing in County Fair
**Arkansas Federal Surplus
**Pageant, Talent Show, Rodeo Queen Competitions at the State Fair
**Community Collaborations, Finding Volunteers for Your Fair
**Fairground Safety From a Carnival’s Perspective
**Concealed Carry and Gun Control at Your Fair
**Social Media and Your Fair
**Security and Risk Management

We believe that your fair will benefit from the above seminars.  Hopefully, your delegates
will be able to attend the seminars on both days.  If you want to give a seminar next year or have
a topic you would like to have a seminar on, let the AFMA Board know.  

Seminar Committee
Jennifer Barrett, Georgia Ratliff, Phyllis Young, Mike Bradshaw






BINGO, BINGO, BINGO

YES, we will be playing Bingo.  Friday, January 11, 2019 we will play Bingo from 1:00 p.m. to 3:00
p.m.  The games will be free to all who participate.  Prizes to be given.  Come prepared to
have a leisure afternoon of fun in the Crystal Ballroom.  



2019 Display of Fairs

We want to encourage each fair to share the highlights of their “2018 Fair Season”  We would
like for you to incorporate our theme “Roaring Twenties” in your display.  We look forward to
seeing what your fair is doing as we continue to promote agriculture, youth development and
family values.

The display will be in the same location of the Arlington Hotel on the second floor.  Bring your
display, find an open spot, and set up on Thursday or Friday prior to the Opening Session.

We will once again recognize three displays during our Session Two (Business Meeting) on
Saturday.  If you have questions, please contact one of the committee members.

Display of Fairs Committee
Lacie Beason, Mike Bradshaw, Phyllis Young


First Timers Committee Report
The First Timers meeting is our opportunity to welcome delegates who are attending the AFMA
Convention for the first time.  The first timers meeting will be at 8:00 a.m. on Friday, January 11,
2019 in the Crystal Ballroom of the Arlington Hotel.

A continental breakfast, sponsored by the Tri-County Fair and AFMA Board will be provided for
the first time delegates.  The AFMA Board has gathered items across the state for “welcome
Bags” for each first timer attending the First Timers Meeting.

We want the meeting to be informative, introducing the First Timers to the AFMA Board, who will
also provide entertainment during the meeting.  Those entertaining will be Jennifer Barrett, Mike
Bradshaw, and Don Jones. There will also be time for questions and answers.

We do ask that each county encourage your first time delegates to attend the first meeting of the
day.  A reminder to mark the registration form for each first timer, as first timer badges will be a
different color.  Our first time delegates are the future of our fairs.  See you in January!!

First Timers Committee
Georgia Ratliff, Barbie Washburn, Don Jones, Kevin Hicks


Nominees for AFMA Directors

We will have two AFMA Board members who will be fulfilling their first five year term.  Jennifer
Barrett of Montgomery County and Mike Bradshaw of Baxter County.  Both have
submitted their resumes to run for another five year term, which  will be presented to the
delegation at the Opening Ceremony.  If you did not submit a resume, but are interested in
running for the AFMA Board, you can be nominated from the floor during the Opening Session.
If you choose to do so, please have a letter of recommendation from your county, district, or
state fair that you are in good standing with that particular fair.  Everyone will be interviewed by
the Nominating Committee at an appointed time.  

The AFMA Board is committed to promoting and supporting ALL Arkansas fairs.  We want to
provide AFMA members with beneficial information, and to hold an annual educationally-oriented
convention and special meetings.  We want our directors to be sincere about the position they
hold for the purpose of making the fair industry in Arkansas better.

Nominations Committee
Phyllis Young, Don Jones, James Johnson


Scholarship Report

Just a reminder that we need YOU to be a part of our scholarship program. You are the backbone
of our organization.  It is your children at the county, district, and state level that we want to assist
with an education.  We currently are giving nine (9) scholarships to very deserving individuals.  
The scholarship amounts have been increased.  The Steve Skelton Endowed Scholarship,
$1200, the AFMA Endowed Scholarship, Lloyd Dunaway Endowed Scholarship, and two
additional scholarship $1000 each and three scholarships at $800.  The Associate Scholarship is
$500.  

Start now preparing your seniors to fill out the  AFMA Scholarship application.  Only one
application will be accepted per county.  The chosen application for each county must be signed
by the county fair president or fair manager.  Applications will be in the packets at convention,
but the application can also be found on the web-site at arkansasfairs.com.

It is important to remember, the applicant must be a full time student of 12 hours to qualify.

We ask for your continued support in providing auction items for the silent and live auctions.
Our youth are the future of our fair industry.  Let’s support the Arkansas Fair Managers
Association Scholarship program!!!

Scholarship Committee
Mike Bradshaw, Rob Smith, Lacie Beason, Muggs Broomfield
Weldon Wynn, Steve Jernigan, Christy Skelton, Lisa Barr



Carnival Night

Games, food and fun.  What more could you ask for?  The Associate members are preparing for
the best ever Carnival Night.  It will be on Friday, January 11, 2019 at 9:00 p.m. This year we will
add drinks to our list of items, as well as corn dogs, cotton candy, chocolate fountain. You will
need tickets to purchase your food, drinks and to play games.  Tickets will be 10 for $5.00.

The Associates are very generous providing all the food, drink, and prizes given away for the
games.  Hopefully, we can support their activity in order to fund a scholarship for their youth.

What would a fair be without our Associates?  We appreciate what they do for the fair industry.

Carnival Night Committee
James Johnson, Kim Maple, Debbie Wells



Hospitality
Greetings from the Hospitality Committee!!!  We are excited about the 2019 AFMA Convention.  
We want to provide you with a wonderful experience and know that getting out to find something
to eat can be difficult.  The hospitality room will again be set up for your convenience.  The work
schedule is listed below and will also be posted on the website in near future.

Baxter County has volunteered to have a taco bar on Friday, January 11, 2019.  Pike County
will be assisting with breakfast.  Both counties are OK with assistance from other counties.
Remember, we serve what you bring, so gather those donations!!

Don’t forget to create a centerpiece for a table in the hospitality room with our Roaring Twenties
theme.  This adds a lot of color, fun and interesting ideas from the different fairs.
Hospitality Work Schedule
Friday, January 11, 2019
6:45 a.m. until 8:45a.m.
Arkansas, Ashley, Benton, Bradley, Calhoun, Carroll
Chicot, Clark, Clay, Cleburne, Cleveland, Columbia

11:30 a.m. until 1:30 p.m.
Baxter, Conway, Crawford, Dallas, Drew, Faulkner
Franklin N, Franklin S, Fulton, Garland, Grant
Greene, Hot Spring, Howard, Independence

1:30 p.m. until 5:00 p.m.
Izard, Johnson, Lafayette, Lawrence, Lincoln, Little River
Logan N, Logan S, Lonoke

Saturday, January 12, 2019
6:45 a.m. until 8:30 a.m.
Madison, Marion, Miller, Mississippi, Montgomery
Nevada, Newton, Ouachita, Perry, Pike

10:45 a.m. until 12:45 p.m.
Poinsett, Polk, Pope, Prairie, Randolph, Saline,
Scott, Searcy, Sebastian, Sevier, Sharp, St. Francis

2:45 p.m. until 5:00 p.m.
Stone, Three County, Tri County, Union,
Van Buren, Washington, White, Yell

                                             HOSPITALITY AREA HOURS
                   Friday, January 11, 2019                        Saturday January 12, 2019
                  7:00 until 8:45 am.                            7:00 until 8:30 a.m.
                  11:30 a.m. until 5:00 p.m.                         10:45 a.m. until 12:45 p.m.
                                                       2:45p.m. until 5:00 p.m.






Convention Registration
1.         Make Hotel Reservations directly with the Arlington Resort Hotel & Spas.  Each
county/individual is responsible for making room reservations directly with the Arlington.  The
Arlington needs a name for each room.  Contact the Arlington hotel at (501) 623-7771.
2.         Return completed convention registration form to AFMA

************Name Badges Will Be Required for Each Activity************

Counties may pay 2019 dues at convention but 2018 dues must be paid before convention
                                               Packets can be picked up.

*ATTENTION* NOTICE OF CHANGE*
Arkansas Livestock & Poultry Commission
Thursday, January 10, 2019 at 2:00 p.m. at the Arlington Hotel

The Arkansas Livestock and Poultry Commission will be announcing Organization changes going
in to effect in 2019 and new electronic audit forms.
This is your opportunity to ask questions on new procedures to take place!!


www.arkansasfairs.com